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EDI Glossary

Methods of Communications

File Transfer Protocol (FTP): A network protocol used to exchange and manipulate files over a TCP computer network, such as the Internet.

AS2 (Applicability Statement 2): A specification about how to transport data securely and reliably over the Internet. Security is achieved by using digital certificates and encryption.

Standards

ANSI X12: The official designation of the U.S. national standards body for the development and maintenance of Electronic Data Interchange (EDI) standards. The group  was founded in 1979, and is an accredited standards committee under the American National Institute (ANSI). The acronym stands for "American National Standars Institute Accredited Standards Committee X12", with the designation of X12 being a sequential designator assigned by ANSI at the time of accreditation with no other significance.

810 - Invoice
The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

812 - Credit/Debit Adjustment
The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is mulitdirectional between trading partners.

816 - Organizational Relationships
This transaction set can be used to trasmit pertinent information about a parent organization, its members and the relationship of a member to another member, and/or to the parent organization. A parent organization could be an association, a multi-hospital system, a chain of retail stores, a holding company, etc. This transaction set can be used to convey the identity and relationship of members to a parent organization; identify eligibility to purchase under the terms and conditions negotiated by a parent organization on behalf of its members; and to update application databases.

820 - Electronic Funds Transfer
Payment order/Remittance Advice:
The transaction set can be used to make a payment; send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

824 - Application Advice
The transaction set can be used to provide the ability to report the results of an application system's data content edits of transaction sets. The results of editing transaction sets can be reported at the functional group and transaction set level, in either coded or free-form format. It is designed to accommodate the business need of reporting the acceptance, rejection or aceptance with change of any transaction set. The Application Advice should not be used in place of a transaction set designed as a specific response to another transaction set (e.g., purchase order acknowledgement sent in response to a purchase order).

832 - Price/Sales Catalog
The transaction set can be used to provide for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog.

850 - Purchase Order
The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgement information.

852 - Product Activity Data
This transaction set can be used to advise a trading partner of inventory, sales, and other product activity information. Product activity data enables a trading partner to plan and ship, or propose inventory replenishment quantities, for distribution centers, warehouses or retail outlets. The receiver of the transaction set will maintain some type of inventory/prodcut movement records for its trading partners to enable replenishment calculations based on data provided by the distributor, warehouse or retailer.

855 - Purchase Order Acknowledgement
The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgement of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

856 - Advance Shipping Notice
Shipment Notice/ Manifest:
The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexiblity to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

864 - Text Message
The transaction set can be used to provide users with a capability to electronically move messages, contracts, explanations, and other one-time communications. It is the intent of this tranaction set to provide electronic communication (messages) for people, not for computer processing. The use of the transaction set to transmit quasi or unique transaction set standards is discouraged. The use of the Text Message transaction set demands of the sender certain detailed information about the recipient. The transaction set's purpose is to provide communication to the recipient in some human-readable form. The recipient's network will dictate what capabilities are available for delivery of the information. It is the responsibility of the sender to obtain this information and include it in the transmission.

997 - Functional Acknowledgement
The transaction set can be used to define the control structures for a set of acknowledgements to indicate the results of the syntactical analysis of the electronically encoded documents. The encoded documents are the transaction sets, which are grouped in functional groups, used in defining transactions for business data interchange. This standard does not cover the semantic meaning of the information encoded in the transaction sets.